info.risd.edu

Risk Management

Risk Management provides the RISD community – including faculty, staff, students and visitors – with the support, advice and leadership necessary to maintain a safe campus and to protect college assets while supporting the educational mission of the college. This is accomplished by identifying potential human, physical, financial and natural losses and evaluating the best method for handling risk via risk avoidance, prevention, transfer or insurance.

We are here to act as advisers and as a resource for the college in situations relating to exposure, risk and insurance.

When to contact Risk Management:

For insurance-related matters:

  • For evidence of RISD’s insurance
  • When reviewing a third-party certificate of insurance
  • When filing/reporting a claim
  • When insuring departmental property

For general risk-related issues:

  • Contract management
  • Risk assessment
  • Travel
  • Driver and vehicle use policy
  • Use of off-campus space
  • Installations

For guidance assessing and managing the risk of a specific activity, including, but not limited to:

  • Academic initiatives
  • Student activities
  • New programs/clubs/teams on campus
  • Field trips

Staff/Faculty International Travel

We are pleased to announce that RISD has partnered with On Call International to launch the Global Assistance Program, a comprehensive travel risk management program offering services ranging from pre-trip planning to telephone advice to full-scale medical and security evacuations.

Key features include:

  • Medical, travel and security assistance including insured evacuation and repatriation services
  • Coordination of medical care
  • Coordination and payment of travel arrangements

Before you travel…

We suggest adding On Call International to the mobile phone you’ll be using abroad so you know how to contact us any time you need us. Simply send a text message to 444-999 (OnCallRISD) and you’ll be able to add a digital content card to your phone contacts with just a few taps. Regular text messaging rates may apply.

Although all students, faculty and staff are automatically covered by the plan when traveling on RISD business, we encourage you to register your trip here to be fully supported by On Call International.

If you anticipate needing medical services while traveling, we encourage you to call before you leave for a list of recommended, English-speaking providers nearby.

While traveling…

You can make a collect call, send an email or text On Call from anywhere in the world 24 hours per day to request assistance. If you need medical care or encounter other problems anywhere in the world, you’ll get the help you need.

Please review the attached Plan ID and Program Summary documents carefully and contact me if you have any questions.

For the RISD policy regarding faculty-led, short-term travel off campus (international or domestic), please click here.

Information Regarding Student Films

The Office of Risk Management can assist any RISD student required toshoot a film at an outside location requiring evidence of liability insurance coverage or using Screen Actors Guild actors. All students filming off campus must arrange a meeting with the Risk Management Office—please contact Jennifer Howley at 401 454-6497 or jhowley@risd.edu. This meeting is essential to ensure that you get all the required paperwork completed prior to your shoot.

At this meeting, you must:
1. present a completed Installation Site Permit outlining all the particulars of the shoot
2. be prepared to describe any physical action in the film
3. bring a “Request for Certificate of Insurance Form” (Risk Manager’s page of info.risd.edu) if required for the location you will be shooting at

Screen Actors Guild: If actors from the Screen Actors Guild (SAG) will be used, bring the form from SAG to the meeting with RISK Management, along with the names and social security numbers of the SAG actors that will be in your film. The SAG form has a section requiring a signature from the RISK Management Office as verification that Workers Compensation benefits will be applied to any SAG actor injured in the making of the students film. Alert RISD Management immediately should any accident or injury occur on the set, which might result in a workers compensation claim.

RISD Issued Electronic Devices - Lost/Stolen/Damaged

Institutional Equipment Insurance
RISD maintains a very high property insurance deductible. Because of this high deductible, equipment such as video cameras, laptop computers, printers, and other peripheral equipment are not covered by our policy. This means that if such equipment were damaged, destroyed or stolen, your department budget would be charged for the replacement cost.

What to do if your device is lost/stolen or damaged
If you discover that your RISD issued device has been stolen, place a report with RISD Public Safety. If the device is stolen from your car, home, or other location outside of the RISD campus, also contact your local Police Department in the city or town where the theft occurred.

To replace equipment, for any reason, please contact the RISD IT Service Desk, 401 454-6106 or servicedesk@risd.edu, to report the incident and subsequently receive quotes and instructions for device repair or replacement.

Staff/Faculty
A precaution you can take to aid in recovery if your device is stolen is to register with Public Safety, Monday through Friday from 8am to 5pm. You will need to provide the serial number, make/model, year, and cost of your device. Always remember to back up and protect your information. RISD IT Services does not install tracking software on RISD computers.

To proactively safeguard yourself against data loss, please review the following documents from RISD IT Services:

RISD Whistleblower Tool

RISD is committed to operating lawfully, ethically, and professionally in everything it does and accordingly expects its faculty and staff to perform their duties in accordance with all applicable laws and regulations, college policies and procedures, and high ethical standards. When we fail to meet these standards, we want to address and correct it.

Ordinarily, the best and most effective means of addressing such failures is through normal lines of communication. We recognize, however, that people with knowledge of illegal or unethical conduct may sometimes be reluctant to come forward. Accordingly, like many other colleges and universities, RISD has contracted with EthicsPoint to create the RISD Whistleblower Tool. This tool provides a simple way to make such reports anonymously and confidentially.

Please see the RISD Whistleblower Policy for more information on making reports, EthicsPoint, and the RISD Whistleblower Tool.