info.risd.edu

Risk Management

Risk Management provides the RISD community – including faculty, staff, students and visitors – with the support, advice and leadership necessary to maintain a safe campus and to protect college assets while supporting the educational mission of the college. This is accomplished by identifying potential human, physical, financial and natural losses and evaluating the best method for handling risk via risk avoidance, prevention, transfer or insurance.

We are here to act as advisers and as a resource for the college in situations relating to exposure, risk and insurance.

When to contact Risk Management:

For insurance-related matters:

  • For evidence of RISD’s insurance
  • When reviewing a third-party certificate of insurance
  • When filing/reporting a claim
  • When insuring departmental property

For general risk-related issues:

  • Contract management
  • Risk assessment
  • Travel
  • Driver and vehicle use policy
  • Use of off-campus space
  • Installations

For guidance assessing and managing the risk of a specific activity, including, but not limited to:

  • Academic initiatives
  • Student activities
  • New programs/clubs/teams on campus
  • Field trips

Staff/Faculty International Travel

The information below is for staff and faculty who are traveling internationally on RISD business but are not part of a study abroad course. Information for staff and faculty who are traveling with a study abroad course can be found on the RISD Global website.

In the event of an emergency (political unrest, medical emergency, natural disaster, etc.) while traveling overseas, contact Public Safety directly and they will connect you with a team of people on campus who can assist and support you.

Below are some of the medical and assistance services our carrier, UnitedHealthcare Global, will provide to our employees. If you or someone in your department would like more specific coverage information, please contact the Risk Manager directly.

  • Medical Benefits for Sickness and Injury
  • Medical Assistance and Support Services
  • Emergency Medical Evacuation
  • Repatriation
  • Pre-Trip Medical Referral Information
  • Pre-Trip and On-going Local Medical Information
  • Pre-Trip and On-going Local Security Information
  • Prescription Medications (as allowed by Local regulations)
  • Lost Document Assistance
  • Emergency Political Repatriation / Relocation

When traveling abroad, please also download and carry with you:

Information Regarding Student Films

The Office of Risk Management can assist any RISD student required toshoot a film at an outside location requiring evidence of liability insurance coverage or using Screen Actors Guild actors. All students filming off campus must arrange a meeting with the Risk Management Office—please contact Jennifer Howley at 401 454-6497 or jhowley@risd.edu. This meeting is essential to ensure that you get all the required paperwork completed prior to your shoot.

At this meeting, you must:
1. present a completed Installation Site Permit outlining all the particulars of the shoot
2. be prepared to describe any physical action in the film
3. bring a “Request for Certificate of Insurance Form” (Risk Manager’s page of info.risd.edu) if required for the location you will be shooting at

Screen Actors Guild: If actors from the Screen Actors Guild (SAG) will be used, bring the form from SAG to the meeting with RISK Management, along with the names and social security numbers of the SAG actors that will be in your film. The SAG form has a section requiring a signature from the RISK Management Office as verification that Workers Compensation benefits will be applied to any SAG actor injured in the making of the students film. Alert RISD Management immediately should any accident or injury occur on the set, which might result in a workers compensation claim.

RISD Issued Electronic Devices - Lost/Stolen/Damaged

Institutional Equipment Insurance
RISD maintains a very high property insurance deductible. Because of this high deductible, equipment such as video cameras, laptop computers, printers, and other peripheral equipment are not covered by our policy. This means that if such equipment were damaged, destroyed or stolen, your department budget would be charged for the replacement cost.

RISD has arranged a program in conjunction with College Student Insurance (CSI) whereby departments can now insure their department equipment (Desktop/laptop computers, video/35MM cameras, etc.) against the possibility of damage, destruction or theft. If this insurance is of interest to your department, you can review the benefits and costs involved online at collegestudentinsurance.com.

If you have any questions, please contact the Office of Risk Management.

What to do if your device is lost/stolen or damaged
If you discover that your RISD issued device has been stolen, place a report with RISD Public Safety. If the device is stolen from your car, home, or other location outside of the RISD campus, also contact your local Police Department in the city or town where the theft occurred.

To replace equipment, for any reason, please contact the RISD IT Service Desk, 401 454-6106 or servicedesk@risd.edu, to report the incident and subsequently receive quotes and instructions for device repair or replacement.

Staff/Faculty
A precaution you can take to aid in recovery if your device is stolen is to register with Public Safety, Monday through Friday from 8am to 5pm. You will need to provide the serial number, make/model, year, and cost of your device. Always remember to back up and protect your information. RISD IT Services does not install tracking software on RISD computers.

To proactively safeguard yourself against data loss, please review the following documents from RISD IT Services:

RISD Whistleblower Tool

RISD is committed to operating lawfully, ethically, and professionally in everything it does and accordingly expects its faculty and staff to perform their duties in accordance with all applicable laws and regulations, college policies and procedures, and high ethical standards. When we fail to meet these standards, we want to address and correct it.

Ordinarily, the best and most effective means of addressing such failures is through normal lines of communication. We recognize, however, that people with knowledge of illegal or unethical conduct may sometimes be reluctant to come forward. Accordingly, like many other colleges and universities, RISD has contracted with EthicsPoint to provide a simple way to make such reports anonymously and confidentially. You can learn more about EthicsPoint at the following links:

RISD EthicsPoint Page
Download the EthicsPoint FAQ
Download RISD’s Whistleblower Process (PDF)
Download RISD’s Whistleblower Policy (PDF)