The mission of Procurement, a department within Procurement Services, is to directly support RISD's educational, environmental and administrative needs. We are dedicated to assisting the college community with the timely and cost-effective procurement of goods and services through the negotiation of special pricing agreements, terms and negotiated contracts. A centralized procurement process, with competitive bidding, maximizes the college's leverage and purchasing power, ensuring best value for end users.

Procurement also oversees the Procurement Card program and the Travel Management Program. Please see the appropriate links for more information about how to obtain RISD travel rates and links to partner travel agencies.

For departments interested in retaining the services of an independent contractor, please refer to the appropriate process to create an independent contractor agreement.

Travel Management

When Booking Local Hotels or Hotels in Partnership with Other Universities:
RISD is currently in partnership with several local hotels. Our RISD Partner Hotels quick reference sheet lists these hotels, their rates, and their contact information. Please use RISD's Campus Travel Portal, which is run through the Campus Travel Management (CTM) company, to self-book rooms at these partnering establishments. Booking through RISD's Campus Travel Portal provides the following benefits:

  • Campus visitors experience the convenience of nearby lodging and, typically, the lowest local hotel rates.
  • RISD, as an institution, saves money with a more efficient, centralized process, and gains valuable analytics from the reports and data produced by the portal.
  • RISD faculty and staff can secure reduced rates if they book an out-of state hotel that is affiliated with another university that works with CTM. (To find such out-of-state hotels you can look according to other universities or by city/state.)

RISD-paid reservations made through the travel portal will require subsequent email submission of a credit card authorization form to the hotel in order to confirm that it is an internal, tax-exempt booking. Procurement Services can assist with questions about the internal booking process, Group/VIP bookings or room blocks.

When Booking Out-of-State Travel:
RISD has recently become a member of the Boston Consortium Travel Program. This program offers RISD travel discounts when we book hotels or air/rail/car travel through its preferred travel agency, The Travel Collaborative. To take advantage of these discounts, RISD Employees should contact one of these travel agents from The Travel Collaborative:

Susan McGonagle

Maryella Blundo

Thom Mulhern

The hotels and air/rail/car travel companies that The Travel Collaborative will assist you in booking with are:

Hotels Rail/Car Airline
Brookline Marriot Amtrak American Airlines
Club Quarters Avis British Airways
Inn at Longwood Budget Cathay Pacific Airways
Enterprise El Al Israel Airlines
National Emirates Airlines
Japan Airlines
JetBlue Airlines
Porter Airlines
Qantas Airline

For any questions about the Boston Consortium Travel Program, The Travel Collaborative or the discounts they provide please contact Kim Harpin.

Additional Travel Discounts

Transportation Services

RISD Rides Shuttle Service
Procurement Services has contracted with First Transit to provide RISD Rides, a free late night shuttle service for RISD students, staff and faculty.

Charter Bus Rentals
Through a sister division, First Transit provides the opportunity for bus rentals for field trips or events through Peter Pan Bus Lines, which offers $115.00/hour (6 hour minimum) charter pricing for bus rentals.

First Transit Contact Information for Charter Bus Rentals:
Travis Mills, First Transit General Manager
401 309-5094

MDT Bus Lines, Inc. Contact Information:
Sheila McGillicuddy
Phone: 508 336-7111
Fax: 508 336-7114

Automobile Rentals
Through E&I Cooperative Services, RISD has access to contract pricing from Enterprise Rent-A-Car and National Car Rental. Enterprise is the largest car rental company in North America and now owns National Car Rental. The contract offers exceptionally low rates and the ability to choose from two rental programs based upon the individual's needs and requirements.

Relocation Services
Within the interview/hire process, RISD Procurement Services may offer assistance with the moving and relocation of household goods to some employees. With the goal of providing reduced costs, greater efficiency and convenience for the employee, RISD has negotiated contract pricing with Conlon Moving Services, a division of United Van Lines. Upon confirmation of the employment offer, the employee should contact the Conlon Relocation Coordinator at the information below to schedule an appointment to review the details of the move and survey the contents of the house. Conlon will provide an accurate, written estimate to Procurement Services for review and processing.

Conlon Moving Systems, United Van Lines Contact Information:
Barbara Hodgson, Relocation Coordinator
800 831-7356 x 14

RISD Preferred/Contracted Vendors

  • Poland Springs
  • WB Mason
  • B&H Photo
  • Grainger
  • GoToMeeting
  • Shred-it
  • Newport Tent Company
  • Connection (formerly Gov Connection)
  • Whalley Computer Associates

For further information on the above vendors please contact

Additional Vendor Discounts and Programs

  • Home Depot: save up to 20% on all qualifying paint and primer purchases. Contact to sign up.
  • Lowes: save up to 7% on all qualifying purchases. Contact to sign up.
  • Amazon Business: benefit from tax exempt status, free prime shipping on eligible items, and a 2 - 5% discount on all qualifying items. Contact to sign up.

For furniture purchases please contact

For procurement card inquiries please contact

RISD Stationery Offerings and Ordering Process

RISD staff and faculty can now order business cards and stationery directly, by placing an online order with The Allied Group. Offerings will include business cards, letterhead stationery, envelopes, note cards and mailing labels.

To place an order, please contact Procurement at for set up information. Upon receipt of a username and password, visit The Allied Group website and follow the process outlined in this ordering guide. The company will produce and maintain inventories of customizable business card shells and stationery with the pre-printed RISD logo, which will help to keep the costs low and the turnaround time quick. Therefore, an order placed by Wednesday will deliver to campus by the next Friday. The vendor will send a monthly bill to RISD and orders will be charged to the appropriate GL Account Code.

If you would like to order department specific letterhead and envelopes, please email Procurement with your custom information and a vendor quote with delivery lead time will be requested for you.

If you have any questions, please feel free to contact Procurement at 401 427-3776 or