info.risd.edu

Procurement

The mission of Procurement, a department within Procurement Services, is to directly support RISD's educational, environmental and administrative needs. We are dedicated to assisting the college community with the timely and cost-effective procurement of goods and services through the negotiation of special pricing agreements, terms and negotiated contracts. A centralized procurement process, with competitive bidding, maximizes the college's leverage and purchasing power, ensuring best value for end users.

Procurement also oversees the Procurement Card program and the Travel Management Program. Please see the appropriate links for more information about how to obtain RISD travel rates and links to partner travel agencies.

For departments interested in retaining the services of an independent contractor, please refer to the appropriate process to create an independent contractor agreement.

Travel Management

Local RISD Partner Hotels
RISD is currently in partnership with several local hotels. Our RISD Partner Hotels quick reference sheet lists these hotels, their rates, and their contact information. RISD's Campus Travel Portal can be used to facilitate bookings at these establishments.

Campus Travel Portal
Procurement Services has implemented a self-booking, local hotel program with the goal of ensuring reduced costs and efficiencies for the college, as well as greater cost savings and convenience for campus visitors. The Campus Travel Portal was developed in partnership with a core group of local hotels, and we are delighted to bring this innovative program to the RISD community. There are no fees associated with, or required, to use the program and anyone visiting RISD, whether traveling for official business or family purposes, can use it.

This program will benefit campus visitors by providing them with convenience and, in most cases, the lowest local hotel rates; it benefits RISD by producing, for the first time ever, valuable reports and data that will credit the college as the driving force behind the economic impact of incoming campus visitor hotel bookings; and it will benefit faculty and staff traveling and booking at out-of-state hotels participating in the program. The travel marketplace area of the campus travel portal and the Wyndham Hotel discount document provide other free and discounted travel service details.

RISD-paid reservations made through the travel portal will require subsequent email submission of a credit card authorization form to the hotel in order to confirm that it is an internal, tax-exempt booking.

Procurement Services can assist with questions about the internal booking process, Group/VIP bookings or room blocks.

Travel Agencies
The Travel Collaborative
800 370-7400

Transportation Services

RISD Rides Shuttle Service
Procurement Services has contracted with First Transit to provide RISD Rides, a free late night shuttle service for RISD students, staff and faculty.

Charter Bus Rentals
Through a sister division, First Transit provides the opportunity for bus rentals for field trips or events through Peter Pan Bus Lines, which offers $115.00/hour (6 hour minimum) charter pricing for bus rentals.

First Transit Contact Information for Charter Bus Rentals:
Travis Mills, First Transit General Manager
401 309-5094
travis.mills@firstgroup.com

MDT Bus Lines, Inc. Contact Information:
Sheila McGillicuddy
Phone: 508 336-7111
Fax: 508 336-7114
sheila@mdtbuslines.com

Automobile Rentals
Through E&I Cooperative Services, RISD has access to contract pricing from Enterprise Rent-A-Car and National Car Rental. Enterprise is the largest car rental company in North America and now owns National Car Rental. The contract offers exceptionally low rates and the ability to choose from two rental programs based upon the individual's needs and requirements.

Relocation Services
Within the interview/hire process, RISD Procurement Services may offer assistance with the moving and relocation of household goods to some employees. With the goal of providing reduced costs, greater efficiency and convenience for the employee, RISD has negotiated contract pricing with Conlon Moving Services, a division of United Van Lines. Upon confirmation of the employment offer, the employee should contact the Conlon Relocation Coordinator at the information below to schedule an appointment to review the details of the move and survey the contents of the house. Conlon will provide an accurate, written estimate to Procurement Services for review and processing.

Conlon Moving Systems, United Van Lines Contact Information:
Barbara Hodgson, Relocation Coordinator
800 831-7356 x 14
behodgson@conlonmoving.com

RISD Stationery Offerings and Ordering Process

RISD staff and faculty can now order business cards and stationery directly, by placing an online order with The Allied Group. Offerings will include business cards, letterhead stationery, envelopes, note cards and mailing labels.

To place an order, please contact Procurement at epro@risd.edu for set up information. Upon receipt of a username and password, visit The Allied Group website and follow the process outlined in this ordering guide. The company will produce and maintain inventories of customizable business card shells and stationery with the pre-printed RISD logo, which will help to keep the costs low and the turnaround time quick. Therefore, an order placed by Wednesday will deliver to campus by the next Friday. The vendor will send a monthly bill to RISD and orders will be charged to the appropriate GL Account Code.

If you would like to order department specific letterhead and envelopes, please email Procurement with your custom information and a vendor quote with delivery lead time will be requested for you.

If you have any questions, please feel free to contact Procurement at 401 427-3776 or epro@risd.edu.